Whether your event is lavish or low-key, we believe every couple deserves peace of mind on their wedding day. For that very reason, we’ve developed several planning services to ensure that your special day is memorable, joyful, and relaxed.
Don’t see one that is the perfect fit for you? No problem! We can tailor any of our packages to create a custom experience that fits your needs, your personality, and your budget!
Wedding Concierge Services
These services are best suited for couples who have very busy personal & professional lives and find it important to preserve their personal downtime rather than worrying about planning details. In addition to planning & coordinating every element (don’t worry – you still get to do the fun stuff, like drink champagne and sample cake!) during the planning process, Kim Moody Design will provide personal assistance with concierge-type services every step of the way.
Full Planning Services
As our most popular service, Full Planning is best suited for couples who would prefer to have guidance with each and every step of the planning process. Our planning team will assist in creating and coordinating the couple’s vision from start to finish.
Partial Services & Day-Of Management
These services are best suited for couples and their families who would prefer to take care of the majority of the planning by themselves, but want to ensure that they are able to enjoy their wedding day and not have to worry about handling the logistics.
Month-Of Coordination & Day-Of Management
Service Rates starting at $4,700 for 2017
Q: How far do you travel?
A: In theory, we can travel the world! Depending on which planning package you choose, most travel charges are usually included in the contract as long as it’s within 60 miles of our Blackstone Studio. Lodging accommodations are determined on a case-by-case basis (usually we’ll only need overnight lodging if your event takes place over 60 miles away).
Q: How does the booking process work?
A: Once you know if you are ready to move forward, we’ll send you an electronic agreement with all the details of what is being handled for your wedding, including a payment schedule. Once the quote is approved, electronically signed, and a deposit is received your date is officially booked!
Q: Can I establish a monthly payment plan?
A: Most of our planning packages require about a 25% deposit, with the balance split up into monthly payments. The final payment is due 30 days prior to the event date. However, we’d be happy to work with you to set up a payment schedule that works better for you and your family… just let us know!
Q: We don’t have it in our budget for a full planner or day-of coordinator – do you offer any other packages that might be helpful to us?
A: While we believe every couple should at least have someone handling the day-of details, we do offer a Client Consultation Package. This is a time-based service that will assist you with your specific wedding details and questions. This meeting can be held at either our Blackstone Studio or Richmond office for a minimum of 2 hours. During this time we’ll talk about exactly what you need – we are all yours! Additional communication is not included in this particular package, but if you have a list of things you want to go over, we can accomplish that in our meeting!
Q: Are travel fees applied to linen/decor rentals & floral design orders?
A: Linen/decor rentals are available to clients who have booked us for Planning Services, and since we will be already on-site for your wedding there are no additional travel fees other than what is necessary to get to your venue. We are also able to take on a limited number of Floral Services for clients who are not using us for Planning Services. Each Floral Agreement will contain specifics of travel, container rental, and setup details. Travel fees will vary depending on whether we will be on-site for your event, or if you are opting for just Floral Services.
Q: Do you meet with clients 7 days a week?
A: We try our best to be as accommodating as possible, but usually our weekends are consumed by being on-site at weddings. For this reason we try our best to meet with clients during the week, but we are happy to meet later in the evening to accommodate work schedules. Sundays are usually spent resting our weary bodies from running around on Saturdays and spending time with our families.
Q: I see that you have multiple planners – which one will work my wedding?
A: Planner scheduling depends on style, personality, and fit with each client, as well as availability on the company calendar. The planner you meet with for your initial consultation may not be the same planner working with you during the planning process.
Q: I’m not very creative but I want to make sure my wedding is beautiful – can you help with that?
A: Absolutely! We are here to be as involved as you’d like us to be! Our Concierge and Full Planning packages already include event design, but it can also be added to our Partial Planning package.
Q: I see that your main office is located in Blackstone – do I have to come there for my meetings?
A: Nope! While our main headquarters are in Blackstone, we do have an office space in downtown Richmond. For your convenience, we are happy to meet at either location during the planning process (or a combination of both!).
Q: How do you determine which vendors to recommend to each of your clients?
A: During the vendor selection process, we evaluate your priorities, personality, and budget to determine the best vendors for you and your family. For example, if you are looking for a photographer, we would find two to three options that suit your budget and needs/wants and pass along all of that information. From there, you may want to make an appointment or phone call to meet them, review their contracts, and see samples of their work. In the end, it is completely your choice on who you’d like to book!
Q: Who is responsible for setup & breakdown?
A: That is up to you! We are always happy to setup/breakdown within contracted hours. Anything above that is simply billed at an hourly fee.
Q: What venues have you worked at?
A: While we love to work at new venues or at privately owned properties, we do have experience working at the following venues and more:
- 40+ Family Residences, Farms and Estates all over Virginia
- Adams International School/Virginia Barn Wedding
- Alumni House at College or William & Mary
- Amuse at The Virginia Museum of Fine Arts
- Ashton Creek Vineyard
- Barboursville Vineyard
- Barren Ridge Vineyard
- Boar’s Head Inn
- Bolling Haxall House
- Branch House/Virginia Center for Architecture
- Chesdin Landing
- Children’s Museum of Virginia
- Cobble Hill Farm
- Crowling Place
- Dogtown Dance Theater
- Dorey Park
- Fairview Farm
- Fort Pickett’s Officer’s Club
- Glen Allen Cultural Arts and Recreation Center
- Green Meadows Farm
- Historic Mankin Mansion
- James River Vineyard
- Keswic Vineyards
- Kingsmill Resort
- Linden Row Inn
- Main Street Station
- Marble Hall at the Virginia Museum of Fine Arts
- New Kent Winery
- Orchard House School
- Saude Creek Winery
- Stonehenge Country Club
- The Boathouse at Rocketts Landing
- The Boathouse at Sunday Park
- The Jefferson Hotel
- The John Marshall Ballrooms
- The Renaissance
- The Rotunda at The Virginia Museum of Fine Arts
- The Science Museum of Virignia
- The Scott House at VCU
- Tredegar Iron Works
- Tuckahoe Plantation
- Veritas Vineyard
- Virginia Cliffe Inn
- Virginia Sports Hall of Fame
- Westover Plantation
- Wilton House Museum
- Winterham Plantation
- Wren Chapel at College or William & Mary
- Omni Richmond
- Montpelier Cultural Arts Center
- Pocahontas State Park
- The Berkley Hotel